Services

APPRAISAL / VALUATION

We will arrange for an experienced member of staff to visit the property to undertake a thorough and professional valuation. We will not deliberately over value the property to obtain your instruction. We will confirm our valuation in writing to you within 5 working days. We will advise you of current legislation which both landlords and their properties have to conform to. We are sure you will have many questions to ensure that your property is in safe hands and we are happy to discuss any queries you may have.

MARKETING

Market your property to potential tenants by advertising on major property portals, placing a full colour window display in our branch, and contacting suitable tenants on our existing database. This is backed up by our viewing service. We will list your property for letting within 1 working day of our receiving keys, signed Terms of Business and our attendance to take photos. If asked for, your property details will have a floor plan, EPC and Gas Safety Inspection Certificate. We will submit an offer to you the same working day of receiving the completed Tenancy Application Form and Holding Deposit from the tenant. We will give you our honest professional opinion on the offer based on market conditions and tenant profile.

VETTING

Beginning verbally at the viewing stage followed by asking the tenant to complete an application form and provide proof of address and photographic identification, the information supplied is verified with a credit check and obtaining references from employer/previous landlord and/or a character reference. Credit checks will also be carried out on guarantors if applicable.

INVENTORY

A full inventory of the property condition and furnishing prior to commencement of the Let. The tenant will sign and accept the inventory as a full and true inventory of the property and this document will be used to assess dilapidations on the date of vacation.

TENANCY AGREEMENT

We will prepare the tenancy agreement(together with Repairing Standards Letter and relevant notices in accordance with Housing Acts, if applicable) in accordance with current Legislation, to protect your legal interests. We will sign all documents on your behalf as Agent of the Landlord. The tenancy will normally be an Assured Shorthold tenancy as this entitles the Landlord to possession of the property at the end of the fixed term. A short assured tenancy must be a minimum of 6 months and the maximum we would advise initially would be 12 months for control purposes. The tenancy agreement details the areas of responsibility between you, your tenant and your agent, basically confirming to all parties who is liable for what in connection with the property. It also clarifies what can or cannot be done to the property, and who is liable for repairs or damages, maintenance and utility type charges.

DEPOSIT

We will collect a security depositin excess of 1 months rental which will be held in a separate Client deposit account to act as a dilapidation bond, therefore, is not returned until the inventory has been fully checked, any damages assessed and proof of payment for final service accounts has been received (or a forwarding address for the final bill has been provided).

STATEMENTS

We remit rent monthlyaccompanied by a monthly statement of account. Rent payment is due every month by standing order. We use a computerised property management software system to monitor, control and remit rent to our landlords bank accounts with a monthly statement detailing income and expenditure by email or post. We aim to remit rent within 5 working days of the rent clearing our bank account. Should the tenant fall into arrears, as part of our service we will chase rent arrears up to one month using a combination of written, text and email reminders, phone calls and a property visit if required. We will liaise with your insurance provider should rent guarantee insurance be in place alternatively, upon your instruction, we will liaise with a Recovery Agency in order to recover any amounts due to you (such Agencies normally charge a fee to handle the case and take a percentage of any rent recovered).

INSPECTIONS

Carry out a regular property inspectionto ensure that the tenants are fulfilling their obligations as set out in the lease agreement and that the condition of the property is being maintained. We will contact you upon completing the inspection should any matters require your attention.

MAINTENANCE

We can take care of all maintenance issues on your behalf as a part of out full management service. We will deal with all matters of general and emergency maintenance using either our trade contractors or your own preferred contractors. This will be carried out in accordance to your pre-let instructions in relation to pre-authorised repair limits, your preferred contractors and any warranty and service contracts in place for appliances in the property. We also offer a 24hour property maintenance service in cases of emergency so that any matters requiring urgent attention in your property may be dealt with as soon as possible.

RE-ADVERTISE

Organise re-advertising of property. Should the tenant confirm that they are vacating the property and you are happy for us to re-let the property, we will advertise the property and commence viewings 1 month before the tenancy is due to end. As a condition of the lease agreement, the tenant must allow access to the property for viewings in the final month, this allows us to maximise the chance of securing a tenant and minimising vacant periods between lets.

FINAL INSPECTION

Carry out a final condition inspection at the end of the tenancy to assess dilapidations, in line with the original signed inventory. Out with general wear & tear, your tenant is responsible for relevant dilapidations where applicable. We will advise the local council and utilities of the tenants vacation date.

ADDITIONAL LETTING FEES

Tenant Charges

These charges cover full tenant references which includes:

Tenancy agreement preparating and check-in fee are also included

Room (shared accommodation) £200
Studio Flat £250
1 bedroom Flat/House £300
2 bedroom Flat/House £350
3 bedroom Flat/House £400
4+ bedroom Flat/House £450

Landlord Charges

Many landlords require upgrades to their package, below are Bluefield Solutions outlined fees for these services.

Tenancy Agreement Preparation: £95

Bluefield Solutions can assist in producing an agreement for your forthcoming tenancy. We can also help in providing guarantor deeds if necessary, as well as the prescribed information and leaflets required by your chosen deposit protection service.

Tenancy Agreement Renewal: £95

Replacement of Tenancy Agreement: £50

Inventory Fee: £95

Inventory documentation will detail the fixtures, fittings and condition of a property prior to the commencement of a tenancy, this will subsequently provide the basis for settlement in a deposit dispute. If an inventory is inadequate or non-existent then a deposit adjudicator is likely to award the deposit to the outgoing tenant, leaving a landlord out of pocket for any dirt or damage that is left behind. Bluefield Solutions highly recommends that landlords commission a professional inventory.

Rent Review: £50

A rent review will entail a full evaluation of the local property market and recommendation as to whether the rental value is still in line with local comparable. The cost also covers the administration costs involved with implementing a rent increase if necessary.

This service will be charged at £50.

Energy Performance Certificate (EPC): £65

It is a legal requirement that all properties advertised for sale or let in the UK have an EPC. This certificate contains information about a propertys energy use and typical costs, along with recommendations about how to reduce energy use and save money.

Should you wish to organise this yourself, we would request this is organised within the first seven days of instructing Bluefield Solutions.

Bluefield Solutions can arrange for an accredited assessor to attend your property and produce the certificate for £65.

Gas Safety Certificates: £85

All gas appliances and associated pipework and flues should be maintained to ensure they are safe to use. An annual inspection by a qualified registered Gas Safe gas engineer is now a requirement of law under The Gas Safety (Installation and Use) Regulations 1998.

Bluefield Solutions can arrange for a Gas Safe engineer to visit the property in a timely fashion and carry out the required certificate at a cost of £85.

This is not required if no gas supply is present at the property.

Smoke Alarms and Carbon Monoxide Detectors

As of 1st October 2015, it is a legal requirement for smoke alarms to be fitted on each storey of rented property. These alarms can be battery operated and have to be in full working order for the duration of the tenancy. It is also a legal requirement for Carbon Monoxide alarms to be installed within proximity of any solid fuel burning appliance, such as coal or wood. It is also highly recommended by the Government that these are installed within proximity of fossil fuel burning appliances.

All of these alarms must be tested and certified annually to ensure they are in full working order. Bluefield Solutions can supply and install AICO Ei650 optical smoke alarms and AICO Ei208 CO2 detectors on each floor/in each room of The Property as required (£60 per alarm if ordered with a Gas Safety certificate through Bluefield Solutions, £110 for the first alarm if ordered separately and £60 thereafter).

Electrical Inspection Condition Report (EICR) and Portable Appliance Testing (PAT)

Electrical supply and appliances within a property must be safe. All electrical appliances must be checked at regular intervals for defects (e.g., frayed wiring, badly fitted plugs etc...). Bluefield can arrange for a qualified electrician to attend The Property and provide a full Electrical Inspection Condition Report and Portable Appliance Testing.

PROPERTY VALUATION REQUEST